CLEAR CHOICE HEALTH SYSTEM

Director of Materials Management / Supply Chain

Location: Laredo, Texas Position Type: Full-Time | Exempt Department: Materials Management / Supply Chain Reports To: Chief Financial Officer or designated executive leadership

Position Summary

Clear Choice Health System is seeking an experienced, results-oriented Director of Materials Management to lead and oversee the organization's purchasing, procurement, inventory management, vendor relationships, and supply chain operations.

This position will play a critical role in supporting the continued growth of Clear Choice Health System, including its freestanding emergency departments, hospital operations, and future healthcare facilities.

The successful candidate will be a hands-on leader with strong financial and operational acumen, capable of developing efficient systems, implementing cost-control initiatives, and ensuring the timely availability of medical supplies, equipment, and services necessary to support safe, high-quality patient care.

As a growing healthcare organization, Clear Choice offers an opportunity for an experienced professional to build and standardize materials management processes across multiple facilities while contributing directly to operational efficiency and financial performance.

Key Responsibilities

1. Supply Chain Strategy and Leadership

• Develop, implement, and oversee a comprehensive materials management and supply chain program across the organization.
• Establish standardized purchasing, receiving, inventory, distribution, and supply utilization procedures.
• Develop a scalable supply chain infrastructure capable of supporting additional emergency departments, hospitals, and other healthcare facilities.
• Partner with executive leadership to identify opportunities for cost reduction, operational efficiencies, and improved resource utilization.
• Establish and monitor key performance indicators related to purchasing, inventory, supply expenses, and vendor performance.
• Develop annual departmental operating budgets and capital equipment procurement plans.

2. Purchasing, Procurement, and Vendor Management

• Direct purchasing activities for medical supplies, pharmaceuticals where applicable, equipment, and nonclinical goods and services in coordination with responsible departments.
• Negotiate competitive pricing, purchasing agreements, service contracts, and vendor terms.
• Evaluate group purchasing organization (GPO) contracts to maximize purchasing leverage and savings.
• Identify opportunities to consolidate vendors, standardize products, and improve purchasing efficiencies.
• Maintain strong vendor relationships while ensuring accountability for pricing, product quality, delivery performance, and contract compliance.
• Coordinate procurement of capital equipment and medical supplies for new facility openings and expansion projects.
• Ensure purchases comply with organizational approval limits, purchasing policies, and applicable regulations.

3. Inventory Management and Cost Control

• Establish inventory management systems that provide accurate, timely information regarding inventory levels, utilization, costs, and replenishment needs.
• Develop par levels and inventory controls appropriate for emergency departments, inpatient units, procedural areas, and other clinical departments.
• Minimize excess inventory, waste, expired products, unnecessary purchases, and supply shortages.
• Implement cycle counting, periodic physical inventories, and inventory reconciliation procedures.
• Monitor supply expenses by facility, department, service line, and patient encounter.
• Identify and implement cost-saving initiatives without compromising patient care, clinical effectiveness, or operational readiness.
• Collaborate with clinical leadership to standardize products and evaluate cost-effective alternatives.

4. Hospital and Emergency Department Operations

• Ensure the timely availability of supplies and equipment required for emergency care, inpatient services, diagnostic procedures, and other clinical operations.
• Coordinate with nursing, medical staff, laboratory, radiology, pharmacy, and other departments to anticipate supply needs.
• Support clinical product evaluations, equipment standardization, and new service-line development.
• Develop contingency plans for critical supply shortages, vendor disruptions, and emergency preparedness.
• Establish processes for appropriate product recall management, lot tracking, and expiration monitoring.
• Coordinate supply chain readiness for new facility openings, including initial inventory, equipment procurement, and vendor implementation.
• Support future surgical services through implant purchasing, procedure-specific supply planning, and preference-card management as applicable.

5. Financial Management and Reporting

• Develop and maintain purchasing and inventory reports that support operational and financial decision-making.
• Monitor and report key supply chain metrics, including:
  • Total supply expense per patient encounter.
  • Supply expense by facility and department.
  • Inventory turnover and days of inventory on hand.
  • Purchasing savings and contract compliance.
  • Expired, obsolete, and wasted inventory.
  • Vendor pricing variances and purchasing trends.
  • Capital equipment procurement performance.
• Collaborate with Finance to ensure accurate purchasing records, invoice reconciliation, expense classification, and inventory valuation.
• Identify opportunities to improve margins through supply standardization, purchasing efficiencies, and inventory optimization.
• Present regular supply chain performance reports and recommendations to executive leadership.

6. Regulatory Compliance and Quality

• Ensure materials management operations comply with applicable federal and Texas healthcare regulations and organizational policies.
• Support compliance with CMS Conditions of Participation, applicable accreditation standards, OSHA requirements, and other relevant regulations.
• Maintain appropriate documentation and controls related to purchasing, storage, handling, recalls, and distribution of supplies.
• Coordinate with Infection Prevention, Quality, and clinical leadership to ensure products meet applicable patient safety and infection prevention requirements.
• Support survey readiness, regulatory inspections, and corrective action initiatives.
• Establish safeguards against unauthorized purchasing, inventory loss, and inappropriate vendor practices.

7. Leadership and Department Development

• Recruit, train, supervise, and evaluate materials management personnel as the organization grows.
• Establish clear performance expectations, accountability standards, and departmental procedures.
• Promote a culture of fiscal responsibility, operational excellence, customer service, and continuous improvement.
• Collaborate effectively with clinical and administrative leadership across multiple locations.
• Serve as the organization's primary resource for supply chain planning, procurement, and inventory management.

Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Healthcare Administration, Finance, or a related field; equivalent directly relevant experience may be considered.
• Minimum of 5 years of progressive materials management, purchasing, or supply chain experience, preferably in a hospital or healthcare environment.
• Minimum of 3 years of supervisory or management experience.
• Demonstrated experience managing medical supply purchasing, vendor negotiations, and inventory control.
• Working knowledge of hospital purchasing practices, GPO agreements, and supply expense management.
• Experience developing budgets, analyzing purchasing trends, and implementing cost-reduction initiatives.
• Proficiency with inventory management software, purchasing systems, Microsoft Excel, and financial reporting.
• Strong organizational, analytical, negotiation, and communication skills.
• Ability to work independently, prioritize competing demands, and operate effectively in a growing healthcare organization.

Preferred Qualifications

• Experience in acute-care hospitals, freestanding emergency departments, micro-hospitals, or multi-site healthcare organizations.
• Experience establishing materials management processes for new hospital openings or healthcare start-ups.
• Familiarity with medical equipment procurement, capital purchasing, and facility development projects.
• Experience with group purchasing organizations and contract optimization.
• Professional certification such as Certified Materials & Resource Professional (CMRP), Certified Supply Chain Professional (CSCP), or Certified Professional in Supply Management (CPSM).
• Experience supporting orthopedic, surgical, or procedural supply chain operations.
• Demonstrated success achieving measurable purchasing savings and operational improvements.

Compensation & Benefits

Our benefits package include:

• Competitive base salary commensurate with experience and qualifications
• Medical, dental, and vision insurance
• 401(k) retirement savings plan
• Paid time off and paid holidays
• Life and disability insurance
• Professional development and continuing education opportunities
• Opportunities for career advancement within a growing healthcare organization

Benefits and eligibility are subject to applicable plan provisions and organizational policies.

Performance Expectations

The Director of Materials Management will be expected to:

• Establish effective, standardized materials management processes across Clear Choice facilities.
• Maintain appropriate inventory levels while minimizing waste, expired products, and unnecessary expenditures.
• Demonstrate measurable improvements in purchasing efficiency, vendor pricing, and supply costs.
• Ensure reliable availability of supplies necessary for safe and efficient clinical operations.
• Provide accurate, timely financial and operational reporting to executive leadership.
• Successfully support the procurement and supply chain needs of new facilities and service lines.
• Develop strong working relationships with physicians, nursing leadership, department directors, and vendors.
• Maintain high standards of accountability, integrity, regulatory compliance, and financial stewardship.

Ideal Candidate Profile

The ideal candidate is a hands-on healthcare supply chain leader who combines operational discipline with strong business judgment.

This individual should be comfortable working in a growing organization where systems and processes are being developed, priorities may evolve, and leadership is expected to take initiative rather than rely on an established corporate infrastructure.

We are seeking someone who understands that effective materials management is more than purchasing supplies. It is about ensuring clinical readiness, controlling costs, protecting organizational resources, and contributing directly to the financial and operational success of the health system.

Why Join Clear Choice Health System?

Clear Choice Health System is building a growing healthcare platform focused on delivering accessible, high-quality healthcare services to the communities it serves.

This position offers the opportunity to play a meaningful leadership role in developing the organization's supply chain infrastructure, supporting new healthcare facilities, and establishing processes that will contribute to long-term growth and success.

Clear Choice Health System is an Equal Opportunity Employer.

JOB CODE: 20261103b_CC